ul. Jagiellońska 13, 85-067 Bydgoszcz
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e-mail: dzieklek@cm.umk.pl

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Project regulations

PROJECT REGULATIONS
“Establishment and Implementation of Interdisciplinary, Internationally-Oriented PhD Studies in English at the Faculty of Medicine, Ludwik Rydygier Collegium of Nicolaus Copernicus University”

§ 1
General provisions

The Regulations specify the principles of recruitment and participation in tuition-free courses within the framework of the project no. POWR.03.02.00-00-I019/16 “Establishment and Implementation of Interdisciplinary, Internationally-Oriented PhD Studies in English at the Faculty of Medicine, Ludwik Rydygier Collegium of Nicolaus Copernicus University”.
The project is co-financed by the European Union (EU) from the resources of the European Social Fund under the Operational Program Knowledge – Development Education 2014-2020.
Duration of the project: from 2 July 2018 to 30 June 2023 r.
Project office: Dział Projektów i Współpracy Międzynarodowej CM (Department of Projects and International Cooperation CM), ul. Jagiellońska 13-15, 85-067 Bydgoszcz.
Project implementation and location: Ludwik Rydygier Collegium of Nicolaus Copernicus University in Toruń, in Bydgoszcz.

§ 2
Glossary of terms
Whenever reference is made to:
Project – it means “Establishment and Implementation of Interdisciplinary, Internationally-Oriented PhD Studies in English at the Faculty of Medicine, Ludwik Rydygier Collegium of Nicolaus Copernicus University”, under the Knowledge – Development Education Operational Program 2014-2020, Measure 3.2 Doctoral studies.
Beneficiary – it denotes Nicoalus Copernicus University in Toruń.
Participant – means a graduate/employee of a higher education institution holding an MA degree (or equivalent) obtained after graduating from any field of study, continuing 3rd degree studies at the Faculty of Medicine Collegium Medicum of the Nicolaus Copernicus University. “Participants” of the Project may also mean persons who have not completed their second degree studies, but hold the so-called “Diamond Grant”.
Tutorials – these should be understood as all forms of instruction in the Project.
Project Office – this is to be understood as the Department of Projects and International Cooperation CM UMK.
Project Coordinator – it means a person who coordinates, supervises and manages the Project, plans, coordinates the tasks of the team, supervises proper Project implementation in accordance with pertinent material and financial schedule.
CM UMK – Ludwik Rydygier Collegium of Nicolaus Copernicus University in Toruń, in Bydgoszcz.

§ 3
Project objectives and program, organisational provisions

1. The aim of the Project is the “Establishment and Implementation of Interdisciplinary, Internationally-Oriented PhD Studies in English at the Faculty of Medicine (WL), Ludwik Rydygier Collegium of Nicolaus Copernicus University (CM UMK)”. Thanks to the Project, it is also expected that the quality and effectiveness of doctoral studies at WL CM UMK shall improve significantly.
2. The scope of activities and tasks within the Project:
  - the development of an interdisciplinary and international training program for the 3rd degree studies,
  - implementation of the new curriculum for the 3rd degree studies,
  - improving doctoral support through group supervision,
  - implementation of the program for awarding research grants for doctoral students, pursuant to the rules stipulated in Appendix 1 to the Regulations,
  - participation of doctoral students in scientific conferences, pursuant to the rules given in Appendix 2 to the Regulations,
  - participation of doctoral students in training and traineeships/internships, pursuant to the rules stipulated in Appendix 3 to the Regulations,
  - awarding research scholarship, pursuant to the rules stipulated in Appendix 4 to the Regulations.
3. The Tutorials under the program shall be both elective and obligatory. Tutorials shall be conducted in the form of lectures, seminars, laboratories and workshops under 6 basic modules:
  - biological
  - diagnostic
  - genetic
  - medical
  - socio-economic
  - statistical
  The total number of teaching hours is specified in Appendix 5 to the Regulations.
4. The Project shall grant support to 15 Participants, 8 female and 7 male doctoral students, provided that they shall express their wish to participate.
5. The language of instructions during the Tutorials under the Project shall be English.

§ 4
Recruitment process

1. Recruitment for the Project shall be held from 02.07.2018 to 10.09.2018:
  1. Stage I – online registration – from 02.07.2018 until 1.00 p.m on 17.08.2018.
  2. Stage II – submitting application documents – from 02.07.2018 until 3.00 p.m. on 17.08.2018.
  3. Stage III – selection procedure – from 03.09.2018 to 07.09.2018.
  4. Stage IV – notice of results – 10.09.2018.
  5. Stage V – signing contracts and declarations with the candidates selected by the Committee – 17-21.09.2018.
2. The Call for Participants shall take place on the basis of the submitted set of application documents:
  1. application form including CV and a letter of intent (verification: interview)
  2. a personal questionnaire and a declaration to participate
  3. documents confirming the status of a graduate of a higher education college/university (postgraduate studies, or equivalent) or obtaining a Diamond Grant (verification: university degree/grant certificate)
  4. documents confirming the command of English at a minimum intermediate level (verification: interview in English and/or submitting relevant diplomas – the list of documents confirming the command of English is enclosed as Appendix No. 7 to the Regulations)
  5. additionally – a working subject of the doctoral thesis with the consent of its future supervisor, a description of research interest, academic recommendation letters from the previous period of study, evidence of academic achievements to date (list of publications, participation in conferences, etc.)
3. Foreign students may access the recruitment process under the provisions stipulated by Regulation of the Ministry of Science and Higher Education of 12 October 2006 on foreigners taking up and pursuing academic study in the field of science and technology, their participation in scientific research and development (Journal of Laws 2006 No 190, item 1406).
4. Applications received after the deadline shall not be considered for selection. Incomplete or deficient applications shall be supplemented by the Participant upon request within the time limit specified in the notice. Applications not supplemented within the prescribed time limit, shall not be considered.
5. Templates of recruitment documents shall be made available on the website of the Faculty of Medicine under the following bookmark: Project “Establishment and Implementation of Interdisciplinary, Internationally-Oriented PhD Studies in English at the Faculty of Medicine, Ludwik Rydygier Collegium of Nicolaus Copernicus University”.
6. Application documents must be delivered in person or by post to: Dziekanat Wydziału Lekarskiego (Dean’s Office, Faculty of Medicine), Jagiellońska 13 85-067 Bydgoszcz (building A, 2nd floor, room 9). The deadline is considered met as per receipt mark/receipt stamp obtained at the Dean’s Office at the Faculty of Medicine.
7. Formal verification of the applications shall be carried out by the Recruitment Committee.
8. Publication of results. The Recruitment Committee creates a ranking list on the basis of the results obtained by all the candidates taking part in the recruitment process. Candidates shall be listed in order of their highest to lowest performance. On the basis of the ranking list, within the number of places provided, the Recruitment Committee creates a shortlist of the candidates qualified for the Project. In case several candidates who passed the recruitment process choose the same subject for doctoral theses, the Recruitment Committee shall decide on the allocation of the topics of the doctoral dissertations having previously consulted these with the candidates and supervisors. The results of a candidate’s recruitment process, including the reserve list (if applicable) and the candidate’s position on the ranking list, shall be published on an individual recruitment account of the candidate within the deadlines given in the recruitment process schedule.
9. In the case of insufficient number of persons interested in the Project or lack of persons meeting the recruitment criteria, additional recruitment is planned under the same criteria.
10. In case any of the shortlisted candidates resigns before the Project commencement, a person from the reserve list shall be qualified for the Project.
11. The candidate qualified for the Project is obliged to sign these Regulations and the Agreement within the deadline specified in the recruitment process schedule. The candidate shall not be admitted to the Project if they fail to comply with this provision.
12. The project observes equal opportunities for women and men, and all information, promotion and teaching materials are compliant therewith.
13. The Project observes equal opportunities and is accessible for the disabled. Both didactic facilities, classrooms and other rooms used for the Project shall provide access for the disabled.

§ 5
Participant’s rights and obligations

Participants are obliged to attend all Tutorials.
Participants obtain:
1. certificates confirming their participation in the Project
2. during the course of studies – certificates of the course of study
3. upon completion of the degree program and the defence of a doctoral thesis, diplomas confirming the award of the doctoral degree of “PhD” by means of a doctoral procedure.
The Participant is obliged to participate in each Tutorial in accordance with the number of teaching hours provided for in the program specified in Appendix No. 5 to the Regulations.
The Participants confirm their presence each time by signing the attendance list and arriving on time.
The Project Coordinator shall remove a Participant from the list of Participants if they:
1. resign from participating in the Project,
2. fail to attend each Tutorial in accordance with the number of teaching hours provided for in the program specified in Appendix No. 5 to the Regulations,
3. grossly violate the provisions of the Regulations or of the Agreement.
  In the case of removing the Participant from the list of participants under § 5.5 of the Regulations, the Participant is obliged to reimburse the cost of their participation in the Project, under § 3.7 of the Participation Agreement.
A breach of the Regulations or the Agreement by a Participant as a result of “force majeure”, i.e. an unforeseeable, exceptional situation or event beyond the control of the Participant, which is not the result of the Participant’s error or negligence, and which prevents the Participant from continuing to participate in the Project, shall not result in the Participant having to bear the cost of their participation in the Project.
The Project Organiser may allow a justified absence caused by illness or personal emergency leave under the provisions of the Labour Code.

§ 6
Tutorials within the Project

Depending on the type of Tutorial, training groups of up to 15 Participants shall be formed.
The Project Contractor shall provide the premises, as well as technical and human resources necessary for the implementation of the Project.
Tutorials shall be conducted with the use of modern multimedia techniques and technologies and modern teaching methods.
In order to verify the situation of the Participants and the effectiveness of the Project, the Participants, as part of their individual assessment, are obliged to provide specific information in individual interviews throughout Project implementation (the criteria for the annual individual progress assessment are given in Appendix No. 6 to these Regulations).
Doctoral thesis shall be written in English.

§ 7
Final provisions

In matters not regulated by the Regulations and related to the Project, decisions are made by the Project Coordinator.
Any amendments to the Regulations shall be made in writing.
The Regulations remain effective throughout the duration of the POWR.03.02.00-00-I019/16 Project – “Establishment and Implementation of Interdisciplinary, Internationally-Oriented PhD Studies in English at the Faculty of Medicine, Ludwik Rydygier Collegium of Nicolaus Copernicus University”.
Regulations have been drawn in Polish and English. In case of any discrepancies between the language versions, the Polish version shall prevail.

……………………………………………………
Legible signature of the Participant

Appendix 1
Awarding research grants for doctoral students

The project assumes co-financing of scientific projects conducted by Participants during the 2nd, 3rd and 4th year of study.
The call for applications shall be open once a year by a specially appointed 3-person committee chaired by the Project Coordinator. The Committee shall be appointed in each case by the Dean of the Faculty of Medicine.
In order to be eligible to take part in the competition, a complete application must be submitted within the prescribed time limit, a set of assessment grades obtained during the previous semesters, and an update on current status of a doctoral student of Interdisciplinary, Internationally-Oriented PhD Studies in English must be obtained.
The call for proposals shall be open once a year in October for the period of 7 days. The exact time frame for submitting applications, and the list of the documents required shall be given by the Project Coordinator in separate notices.
The evaluation criteria shall comprise:
- project description – scores from 0 to 10,
- possible impact the project might have on the development of the field of research – scores from 0 to 4,
- correctness and pertinence of the project budget – scores from 0 to 4,
- correctness of the project schedule – scores from 0 to 4,
- the possibility of publishing the project results in a JCR journal – scores from 0 to 3.
Co-financing for participation in scientific conferences shall be granted to 8 doctoral students with the highest grades.
The co-financing shall be granted in the amount up to PLN 25 000.00 per year.
The grant awarded will be qualified on the basis of the submitted annual report (following each year of implementation) on the research conducted, its progress as well as publishing the results.
The decision on awarding the research grant shall be communicated to the Applicant in the form of a written notice provided by the Project Manager.